PROCEDURE FOR INVITATION AND OPENING OF TENDERS

Invitation and Opening of Tenders. Advertisement is published in daily newspapers. Tender forms along with specifications of stores are issued to the contractors/firms on demand. Tenders are opened on specified date/time in the presence of a board of officers and representatives from participating firms along with their samples. All the firms whether they are registered with the organization or otherwise, can participate in the tenders. Rates of earnest money required to be attached with the bids by the firms are as under:-

  • Registered firms - 2%

  • Un-Registered firms - 5%

     

    Note: In case the contract is awarded to a non-registered firm, it is mandatory for firm to get registration with the organization within one month.

Selection of Samples (Tests). After opening of tenders, samples received from contractors/firms are sent for necessary laboratory tests to ascertain the parameters of offered stores as per the specifications.

Award of Contract. Basing on the recommendations/laboratory test report, the contract is awarded to the technical recommended preferably lowest bidder/firm. However due consideration is given to principal of procurement as per para 4 of Public Procurement Rules 2004.

 

Receipt/Inspection. 100% inspection of stores received against tenders is carried out by a board of officers. If need be, samples are also sent for laboratory tests.

 

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STANDING OPERATING PROCEDURE REGISTRATION OF FIRMS

 

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PROCEDURE FOR INVITATION AND OPENING OF TENDERS

 

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